Be it in school or at your workplace, we are constantly being exposed to Google Doc. The reason why Google Doc is one of the most commonly used word processor because it’s easily accessible (I mean, look, it is web-based, that means you can practically edit your documents online at where ever wifi is present and you can be using different PCs or laptops to edit the same document. And guess what, you don’t even need to be afraid if your PC crashes because as long as you are online, they will save it automatically for you!) and it’s free (who doesn’t have an affection for freebies?)
Ever since coming into Polytechnic, I am being exposed to Google Doc. And I love it. Gone are the days where group members actually need to meet up so frequently to get shit work done. We can do our work at the own comfort of our own homes and still, get shit done (provided everyone really get shit done HAHAHA).
Of course, along the way, I get to realise some shortcuts that really help me to save time and allowed me to concentrate on the tasks I’ll need to complete instead of trying to find for the ‘effects’ or ‘tools’ I need in order to make my document more aesthetically pleasing. Every time when I see my fellow friends doing the extra steps to get to the feature, I will be like ‘Hey, no need waste your time lah. Make use of the shortcuts!’ Hence I decided to write this blog post to introduce to everyone and save you guys from all the inconvenience!
So here you go, the 10 Most Useful Shortcuts I believe it will come in handy for everyone using Google Docs!
1. Be Bold and Control + B, Italics with Control + I and Underline your Keywords with Control + U
Bold is one of the most commonly used feature for a document, it helps to better structure your document by highlighting the header so that people will know what your next paragraph is all about. There is no need to move your cursor to that B logo. Simply press Control + B (or Command + B on Mac) and there you go! Everything will be in bold. Press the same buttons again to go back to normal.
Since Italics is represented by the I symbol, that means you can press Control + I (or Command + I on Mac) to get that italic effect.
Now, I guess you’ve already know what to press when you want to underline a word, a phrase or even a sentence. That’s right, Control + U (or Command + U)! Good job!
2. Increasing Font Size with Control + Shift + >
Now, instead of trying to increase or decrease your font size by moving your cursor to the font size option, here’s the easier way, free from using the mouse. All you need to do is to press Control + Shift + > (or Command + Shift + > on Mac) to increase your font size or Control + Shift + < (or Command + Shift + <) to decrease your font!
You don’t even need your mouse.
3. Increasing Paragraph Indentation with Control + ]
There are times when there a need to increase your paragraph indentation, especially if you are going to type a quote into your document.
As usual, everyone will move their cursor to increase their paragraph indentation. However, there is an easier way to do it. By pressing Control + ] (or Command + ] on Mac) you will get the indentation that you want. Press Control + [ to decrease your paragraph indentation.
4. Align with Control + Shift + L/E/R
All documents are usually aligned to the left but there are times where we want some part of it to be centre aligned (especially in a table for me) or when we want it to be right aligned. Go ahead and use the shortcut:
Left align: Control + Shift + L (or Command + Shift + L)
Right align: Control + Shift + R (or Command + Shift + R)
Centre align: Control + Shift + E (or Command + Shift + E)
Justify: Control + Shift + J (or Command + Shift + J)
5. Making a bulleted list with Control + Shift + 8
Sometimes, having your work being presented in bullet format increase the clarity of your presentation. It’ll be more straight to the point and easy to read. And guess you don’t know that there’s a shortcut to create a bulleted list. Just Control + Shift + 8 (or Command + Shift + 8 on Mac) and you are ready to go.
I know some of you might prefer the numbered list. It’s okay because here’s the shortcut keys for you: Control + Shift + 7 (or Command + Shift + 7 on Mac).
6. Control + Z to Undo
There are always times when we copy and paste the wrong thing or want to undo a certain edit or when you realised that you’ve edited the wrong thing and want to revert your edit. And then when you forget what the original work was, you start to panic.
Not to worry! There is a shortcut for us to undo edits: Control + Z (or Command + Z for Mac). Hope I’ve save some of you souls.
7. Count your Words with Control + Shift + C
As a student, we are always faced with word limits and we are extremely concerned about how much we’ve actually written for our essays or reports.
Here’s a shortcut for you to actually check the words you’ve written so far: Control + Shift + C (or Command + Shift + C).
8. Comment with Control + Alt + M
This is especially useful in group projects. When you want to add in some suggestions for your other team members, you can add a comment to the sentence or paragraph. That is so that when they logged in next time, they will see exactly where they can edit in accordance to your remarks.
Comment with Control + Alt + M (or Command + Option + M).
9. Insert Footnote with Control + Alt + F
Footnote. A very crucial part especially if you are writing your thesis or report. You need your reference and there are some who will choose to create a footnote to identify their sources on every page. So here’s how you can go about doing it: just by pressing Control + Alt + F (or Command + Option + F). And you are ready to add your reference at the bottom of the page!
10. Open Revision History with Control + Alt + Shift + G
For those anal concerned team leader or team mates. This is probably the best tool to check if your team mates are actually doing work. It shows you the entire revision history: who edited what at what time. It actually tells you a lot.
Oh God, CIA you should really start hiring me.
But well, stop it. The main purpose of this function is to actually to restore the past version of your document, just in case you edited so much that you realised your current work is worse than the original one. This is really a life saver.
Or your doomsday. It’s for you to decide.
But of course, such cool and interesting feature does not come easy, there are 4 keys you’ll need to press but it’s still better than going to File and see the Revision History. Here you go: Control + Alt + Shift + G (or Command + Option + Shift + G). I tried it and it took me just about a second.